Setting Form Status and Sharing

From the My Forms section of the forms list, you can set the status for a form. The status can be Draft, Archived, or Approved. When the status is Draft, the form can be edited. When the status is Archived or Approved, the form cannot be edited. When the status is Approved, users can access the form in the client application. To publish a form, you need to set the form's status to Approved.

To set the status of your form, select the appropriate status from the Status list.

If the current form status is Draft, you can change the status to Archived or Approved. If the current form status is Archived or Approved, you can only change the status to Draft.

To Share a Form

To mark a form as shared, click the Share button.
The Share among projects dialog opens.
Select whether you want this form to be editable from all projects (Read-Write), or just from this project (Read-Only).
Click Share.
Any changes made to the form will apply to all the copies of the form, even if the copies are in different projects. Shared forms display the Shared icon before the form title.

Note: Once you mark a form as shared, you cannot unshare it.