To Send Updated Documents in a New Version of the Original Transmittal To Send Updated Documents in a New Version of the Original Transmittal (ProjectWise Explorer)
If you need to send updated versions of documents that were sent out in a previous transmittal, you can create and issue a new version of the original transmittal. The new transmittal version will only contain the updated documents that you choose to include and optionally any new documents that you add. You can upload a new version of any document from the original transmittal. Original documents will not be re-sent.
For example: a transmittal was issued, some documents were responded to with suggested changes, fixes were made to those documents, and now you want to send the updated versions of those documents in a new version of the original transmittal.
-
On the Documents tab, select the filter,
Show modified after issue.
This will show you which documents (if any) in this transmittal have been modified since the transmittal was issued.
If no documents have been modified, there is no reason to create a new version of the transmittal, and you can stop here.
If one or more documents have been modified and you want to create a new version of the transmittal, continue with the next step.
-
In the lower right corner of the transmittal, click
Resend new versions.
-
The first time you use this feature, a message window opens,
explaining how this feature works. Read the message and click
OK.
A new transmittal draft is created from the original transmittal.
The new draft:- automatically includes only the documents that have been updated since you issued the original transmittal (documents that have not been updated are not included by default)
- contains the same recipients, scheduling, and general information as the original transmittal
- has the same ID as the
original transmittal, plus a letter appended to the ID, to denote that it is a
new version of the transmittal. For example:
original transmittal ID:
123-PS-TWR-TR-0000001new draft transmittal ID:
123-PS-TWR-TR-0000001 - B
Note: A document will be automatically added if any of these conditions are true:- if the document's file has changed, or if the document's properties have changed since the original transmittal was issued
- if newer versions of a document where created since the original transmittal was issued - in this case the latest version (which is the active version) of a document will be added
- if a master document's references have been updated since the original transmittal was issued - in this case the master document will be added
-
If you want to replace the active version of a document with an
earlier version, right-click the document on the Documents tab and select
Replace Document With Version, then select the
version you want from the
Select Document Version dialog.
This dialog shows all the versions associated to the selected document.
The folder, showing two issued transmittals: the first is the original, the second is a version of the original:
Once you issue a new version of a transmittal, you can open any version of that transmittal and switch between the versions in order to compare the differences. The latest version is referred to as the current version, and any earlier versions (including the original) are referred to as superseded versions.
Opening a superseded version of a transmittal and switching to a different version:
Opening the current version of a transmittal and switching to an earlier (superseded) version:
