Document Control
In addition, you can manage and control the distribution of hard copy or electronic documents, and notify document holders about changes affecting documents that have previously been distributed.
A status field is associated with each document instance in the AssetWise database. A document approval status may be Approved, or Not Approved. This represents the date on which the document is expected to come into effect, typically the release date. This allows users to monitor the document lifecycle.
As the documents are generated and approved, you change the status of the document to Not Approved or Approved so that you can monitor the progress of document generation from the planning phase through to the approval phase.
Other icons are displayed when a document is the latest approved document but not the latest revision, when in use by another user, and if the object is historic, obsolete, or superseded by another document.
Each status type is depicted as a generic document that may or may not have an associated graphic, allowing the user to quickly identify the document's current status.
Document Control activities can be accessed via the Documents tile, on the AssetWise Launch Pad or from within the object itself, for example, you can add documents to an asset or a disposition order.
The following topics describe actions that can be performed in the AssetWise Document Control capability.